www.fvma.ca Privacy Policy

Type of website: Membership
Effective date: 23rd day of September, 2021

www.fvma.ca (the "Site") is owned and operated by Fraser Valley Métis Association. Fraser Valley Métis Association can be contacted at:

(778) 242-9868
#321 PO Box 8000 Abbotsford BC, V2S6H1

The purpose of this privacy policy (this "Privacy Policy") is to inform users of our Site of the following:

  1. The personal data we will collect;
  2. Use of collected data;
  3. Who has access to the data collected; and
  4. The rights of Site users.

This Privacy Policy applies in addition to the terms and conditions of our Site.

By using our Site users agree that they consent to:

  1. The conditions set out in this Privacy Policy; and
  2. The collection, use, and retention of the data listed in this Privacy Policy.

Personal Data We Collect
We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.

Data Collected Automatically
When you visit and use our Site, we may automatically collect and store the following information:

  1. IP address.

Data Collected in a Non-Automatic Way
We may also collect the following data when you perform certain functions on our Site:

  1. First and last name;
  2. Age;
  3. Date of birth;
  4. Sex;
  5. Email address;
  6. Phone number;
  7. Address;
  8. Ancestry Information;
  9. Proof of Identity;
  10. Interests; and

This data may be collected using the following methods:

  1. Creating an account; and
  2. Giving an administrator permission to create an account.

How We Use Personal Data
Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect automatically is used for the following purposes:

  1. Security.

The data we collect when the user performs certain functions may be used for the following purposes:

  1. Communication;
  2. Enhancing community participation; and
  3. Identifying FVMA members and voters..

Who We Share Personal Data With
We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.

Other Disclosures
We will not sell or share your data with other third parties, except in the following cases:

  1. If the law requires it;
  2. If it is required for any legal proceeding;
  3. To prove or protect our legal rights; and
  4. To buyers or potential buyers of this company in the event that we seek to sell the company.

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data
User data will be stored for six years.

You will be notified if your data is kept for longer than this period.

How We Protect Your Personal Data
In order to protect your data we use recaptcha in all of our forms to keep out robots. We keep our data on dedicated servers in Toronto Canada. We log the IP addresses of logins, and send emails to verify any new email addresses that log in, limiting access to data until verification is received via email. We regularly scan the website for changes and update plugins on a regular basis. We use premium SSL encryption services. Strong passwords are enforced for our users accounts.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

The minimum age to use our website is 13 years of age. We collect the personal data of children under 13 years of age. We only collect the personal data of children under 13 years of age with the express consent of their parents or guardians. This consent is collected as follows:

  1. The parent or guardians are the only ones who can register their children, and only if they have an account..

Please see our Children's Privacy Policy for additional information on how we deal with children's personal data.

How to Access, Modify, Delete, or Challenge the Data Collected
If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, or if you would like your data to be deleted or modified in any way, please contact our privacy officer here:

Jennifer Sanderson
(204) 995-0604
B 33166 Westbury Ave Abbotsford BC V2S1C2

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the "Effective Date" at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

Contact Information
If you have any questions, concerns or complaints, you can contact our privacy officer, Jennifer Sanderson, at:

(204) 995-0604
B 33166 Westbury Ave Abbotsford BC V2S1C2

Children's Privacy Policy
Website: www.fvma.ca (the "Site")

This Children's Privacy Policy supplements the www.fvma.ca Privacy Policy and applies to the personal information of children in the United States who are under the age of thirteen (13) ("child" or "children"). This Children's Privacy Policy is made in accordance with the United States Children's Online Privacy Protection Act ("COPPA"). Any terms defined in COPPA have the same meaning when used in this Children's Privacy Policy.

Children's Data We Collect
We collect personal information from children. We only collect personal information from children after sending a direct notice to parents and obtaining verifiable parental consent for the collection of the child's personal information.

We collect the following personal information from children:

  1. Name;
  2. Birthday;
  3. Gender;
  4. Parent or Guardian Name;
  5. Family Métis Identification Numbers;
  6. Phone numbers;
  7. Whether the individual self identifies as Métis;
  8. Address; and
  9. Interests.

Collection Methods
We collect personal information from children using the following methods:

  1. Directly through a registration form, initiated by a parent..

Use of Children's Personal Information
We use the childrens' personal information we collect in the following ways:

  1. To maintain membership with FVMA and offer community services and participation opportunities..

Public Availability
Children are not able to make their personal information publicly available on our Site.

Disclosure to Third Parties
We do not disclose personal information we collect from children to third parties.

Third Party Operators
Third parties do not use our Site to collect personal information about children who use our Site.

Parental Rights
A child's parent or guardian can review their child's personal information, direct us to delete their child's personal information, and refuse any further collection or use of their child's personal information. A parent or guardian can also agree to the collection and use of their child's personal information but not allow us to disclose that personal information to third parties, unless disclosure is part of the service provided by our Site. A parent or guardian can exercise these rights via the following method(s):

  1. Parents provide consent for collection of their child's data by accepting the user agreement while creating their child's account and logged in to their own account. They type their name to acknowledge consent. Parents can make a request with the site administrator Jennifer Sanderson jen.m.sanderson@gmail.com if they want access to their child's personal information, if they cannot access it or if they want their child's personal information to be removed from our site..

We will not require a child to disclose more information than is reasonably necessary to participate in an activity on our Site.

Contact Information
Questions and concerns about this Children's Privacy Policy or about our collection and use of children's personal information, can be sent to:

Name: Jennifer Sanderson
Email: jen.m.sanderson@gmail.com
Address: B 33166 Westbury Ave, Abbotsford BC, V2S1C2
Phone number: (204) 995-0604

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